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Key Responsibilities:

• Document Management: Organize, maintain, and update company records, it should include contracts, shipment records, and operational documents.
• Compliance: Ensure all documents comply with company policies and regulatory requirements, including local and international logistics standards.
• Version Control: Manage the revision process, ensuring the latest versions of documents are readily accessible to relevant teams.
• Filing Systems: Develop and maintain efficient digital and physical filing systems for quick retrieval of documents.
• Tracking and Monitoring: Track the lifecycle of documents, ensuring timely updates, renewals, and archival as necessary.
• Coordination: Work closely with internal departments and external stakeholders to ensure smooth information flow and document sharing.
• Audits and Reporting: Assist in internal and external audits by providing required documentation and maintaining thorough records.
• Confidentiality: Safeguard sensitive information by implementing and adhering to strict data security protocols.

Education and skills

• Experience: 2+ years of experience in document control or administrative roles, preferably in logistics or a related industry.
• Education: A diploma or bachelor’s degree in Business Administration, Documentation Management, or a related field.
• Skills: Proficiency in document management software and MS Office Suite.
• Strong organizational and time-management skills.
• Attention to detail and accuracy.
• Excellent communication skills for coordinating with diverse teams.
• Attributes: Ability to prioritize tasks and manage multiple projects.
• A proactive approach to problem-solving.

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